NOTE: the admin team member role is required to configure course enrollment settings.
When your course contains an E-Learning component, fine grained enrollment settings are provided so you can configure exactly how long learners have access to the E-Learning.
To configure the E-Learning enrollment settings for your course, go to the "Courses" tab from your account page and click on the name of the course you want to update. From the edit course form, press the "E-Learning" tab.
The enrollment period controls how long learners have access to the E-Learning course. Access is validated every time the user logs in to access the course. When the enrollment period ends for a learner, their grade, course completion progress, and outcome are removed. A learners enrollment period is always determined using their most recent training records. For example, if a learner was enrolled in the course 3 years ago and that enrollment has ended, but they are added to a new class roster (re-enrolled), their enrollment period is based on the new class, not the class from 3 years ago.
There are 3 options for the enrollment period:
- Users have a lifetime enrollment
- Length of time starting from the moment a user is enrolled
- Coincides with the expiration of the credential a user is issued
A lifetime enrollment means the learner will always have access to the E-learning course.
"Length of time starting from the moment a user is enrolled" means the learner has access to the E-learning course for a predetermined amount of time. The start of an enrollment is the moment a learner is added to a class roster or the moment the user completes their registration (if online registration is enabled for the class). The enrollment duration can be defined in days, weeks, months or years.
"Coincides with the expiration of the credential a user is issued" means the learner has access to the E-learning course for a predetermined amount of time from the expiration of the primary credential they were issued from the course. If the user was not issued a credential (because the roster was not closed or any other reason), the "length of time starting from the moment a user is enrolled" is used as the fallback. When using the credential to determine the enrollment period, time can be added or subtracted from the expiration of the credential to increase or decrease the amount of time the learner can access the E-learning course.
The option to "Unenroll the user if the instructors assessment = FAIL" means the learner is unenrolled from the E-learning course (loses access) if the instructor closes the roster and grades them "FAIL".
If your account is setup with Stripe Connect and you charge a fee for users to register, you can check the box "Enrollment differs when the user PAID to enroll" and define different enrollment settings for learners that paid to enroll in your course.